How Do You Keep Your Business Data Safe?

Posted by: webrevolve | Date: Wednesday, April 22, 2015

protect data from fireHome users and businesses use security safes to keep valuables such as jewellery, watches, cameras and small amounts of cash secure. But for organisations of all sizes, it is vital to protect essential documents and data from fire and theft with a fire resistant Document or Data safe.

Securing both data and paper records is critical for any company’s continued security. How would any business cope with the loss of their customer records, financial information, employee records, back-ups of network drives and more, through a fire or burglary? Even if you had backups of your data, it would still be difficult for a company to get back on its feet and start again if some critical data was destroyed or damaged.

The best way to ensure your company is fully protected is to invest in a good quality data or document safe that has been specifically designed to keep your data and documents safe in the event of a fire.

Protecting your documents

There is a wide range of document safes giving protection from fire for up to 3 hours, and for up to £10,000 cash.

The Phoenix Fire Fighter, Phoenix Fire Commander and the Chubbsafes Office give 2 hours protection and a cash cover of up to £1,000.

The Chubbsafes Executive and Royal and Sun document safes offer one hour protection and a cash cover of up to £1,000.

If you need both fire protection and a higher level of cash cover, the Burton Firesec range is available with one or two hours fire protection and £4,000, £6,000 or £10,000 cash cover.

Fire resistant filing cabinets are available from Phoenix, Burton safes, Chubb safes, FireKing,  and Sun, with one, two or three hour protection.

Protecting your data

Data safes ensure that your hard drives, data tapes, CD’s, DVD’s and USB sticks are protected for up to 2 hours. Organisations that have encountered fires, understand how important the use of a data or document safe is, and accept the cost of the safe as part of their business investment.

The Sun and Phoenix DataCare have one hour protection, with two hour protection offered by the Chubbsafes Dataguard and the Phoenix DataCare and DataCombi.

The Phoenix data safes offer enhanced protection and are tested to withstand a drop of 9.1 meters and are water resistant to fire sprinklers and hoses. Phoenix will also replace a safe involved in a fire free of charge.

Factors to consider before your purchase.

Fire Protection

Fire damage is one of the worst thing that can happen to a business and dealing with the aftermath of burnt out buildings, office furniture and computers is devastating. Overall most of these items can be replaced or rebuilt, but if your data has not been kept in a fire proof data safe, the chances of your business recovering are seriously diminished.

When you are looking for a data or document safe, select one from an established manufacturer such as Burton safes, Chubbsafes, Phoenix or Sun, whose products are tested by approved testing organisations.

Insurance coverage

Most Data and Document safes are designed to for fire protection and not a high level of cash security. If large amounts of cash are being kept in the safe, consider the Burton Firesec range.

Drop Testing

If your business isn’t located on the ground floor, then finding a drop tested safe is advisable. During a fire, safes can fall through the burning floor of a building and be damaged during the fall. By choosing a safe which is drop tested, you are getting a safe which can survive the fall and more importantly protect the valuable content within the safe. Phoenix safes are drop tested to 9.1 metres.

Water Protection

Depending on where you live, flooding may be an issue. Most of the data safes, and some of the document safes offer some protection against water spray, but not total immersion.

The Burton Aquasec has one hour fire protection for documents and DVDs, memory sticks, and is waterproof, even when totally submerged.

For more information on any aspect of data or document safes, contact Securesafe

Tel: 01223 654 757